Best Solutions to Build Ethical Workforce in Company |||

3.     Solutions and Changes

 Best solutions to build ethical workforce in Company.

3.1.Take Responsibility

Take full responsibility for own works is an important factor when it comes to workplace ethics. Being able to take charge in critical situations and find solutions for the problem is the expected ethical behavior from employee rather than find better opportunities for themselves during the situation. From Management Level to Lowest level staff must be responsible for their works so no will treat badly and reward unfairly.

Also being present at time for work and leave work at correct time is most expected behavior from an employee. Employee should not give false details of attendance and working time. Each branch employer must keep tight work schedule to keep employees take the job seriously. This will increase the productivity of the company. Also develop customer’s trust on company and they tend to buy more product and services and become loyal customers of company. ( Garfinkle. Joel, 2005)

3.2.Team Work

“In the business environment nearly all individuals within an organization will belong to one or more groups or teams. A team is a set of people with a range of different skills who will ideally have objectives that contribute to the overall corporate strategy of the business. They will usually have somebody who is identified as the team leader.” (Using teamwork to build a better workplace A Chartered Management Institute case study, 2019). Employees work as team is most beneficial to the company in various ways. Each unit, each department each branch, from smallest team to largest team of company must work in harmony to achieve a common goal.

Company without team work practice, company tends to lost in sales. Due to problems arises between team members So the rather than going to one goal and members fights each other for personal matters and also try to fulfill their personal needs. Company must encourage employees to work as a team. Understand each other, respect others, help and support in work are most important to build a good team.

When employees work as a unit, they work towards a common goal. Providing solutions, researching, giving suggestions to the problem they face together will make the team find solutions faster and they can also find the best solution for the problem rather than single person decides. When employees work as team they always take care of each other’s, they won’t let anyone get any wrong action, because whole team might fail due to one mistake from a member. Encouraging team concept in company is really beneficial to the company and most successful strategy to succeed in business. For the success of the company team work is most required skill should be developed among employees and company must educate employees via seminars workshop on team work.  (Wormley R, 2019)

3.3.Dedication

Without dedication a company cannot succeed just by completing tasks. Each task need to be completed with dedication. For a task to be success employee must give their best. Task shouldn’t be done just as another assigned work but as taking one steps ahead for the success of the company. Committing to the assigned work and see the best solution for the problem without seeking for personal gain from the situation is a good practice.

At the end of the day employee can be happy about the completed tasks he has done with dedication. This work ethic from a manager often inspire co-workers to work hard. Positive attitude employees bring the company lots of luck and profits. So even when hiring people human resource professionals must be interested very positive people. They always know what action to be taken, always have a backup plan, not discouraging from simple break down. (Stanwick and D. Stanwick, 2009)

3.4.Confidentiality

Data and Information inside the company must not be shared with outside persons expose to public. Information of products and services must not sell to any competitive company.

Employees always bound to a responsibility to keep company’s information safe.

Information entrusted to an employee must be protected.

Customers, distributors and product information and non- public information such as trade secrets, trademarks, patents, records, databases, employee medical information, salary details, employee data, researches, business strategies should not be disclosed to anyone or an outside entity. Intellectual Property of company can only be disclosed at the request from proper legal authorities. Electronic devices that stores company devices must be kept safe location limiting access to them by increasing physical security of sources. Also If any information is leaked, the assigned relevant employee must be held responsible for damage for the company. Therefore, employees will always be alert of information they are assigned to work with. Also the information should be kept from separate divisions in position based level. (Mintz D ,2019).

3.5. Fair Dealing

Employee expected to do sales in fair manner with customers, competitors and distributors.

Taking advantage of customers through concealment, manipulation and other unfair dealing practice should be avoided.

Taking bribes and selling companies assets, products and services are punishable by the law. So employees must be faithful to company. Therefor company need not to put any employee in front of legal authorities. Managing employees across the country is a huge work for company owners so the mangers in branches must be fair and perform ethical actions and be an example to staff under them.

Bribing is like a cancer spreading through companies and destroying company image and bankrupt. Making proper rules and regulations and keeping a well updated accounting records will avoid such unethical actions.

3.6.Create a Code of Ethics Document

Preparing policies to follow by employee have best response to unethical actions. Those policies must state clearly to employee what is allowed to do and what is not as an employee of the company. Also the document should be included how to report unethical actions to relevant divisions and details of penalties for broken rules of policies. Employers demand to employees to follow the set of rules and policies in the office environment. If an employee violates rules and regulations and perform unethical behavior employers and human resource officer have to take action as per the code of ethics. Considering the nature of unethical actions employer can give warnings. For unethical actions which damage company reputation, destroy company assets or loss company money by an employee during the work are some of unethical actions that need to take actions and punish according to the code of ethics. Firing an employee, charging fine or sue the employees are some of them actions can be taken by employers for critical violations of code of ethics and policies. (Mintz D ,2019).

3.7.Employee Reporting

Encourage employee speak up and report unethical behavior in the company. Resources show that reporting have increase 65%.  Report to supervisor, Internal Audit, HR of any suspected unethical behaviors, violations of code external legal & regulatory requirements. 1 employee out of 5 employee face issues at the work. To avoid consequence reporting should be safe and discreet. If possible anonymous report system is can be developed to keep inside company and launch necessary background checks and take action.

3.8.Set Realistic Goals

Tension gives employees need to find the easiest and fastest way out. It can be an unethical action. Employers must not give pressure by giving impossible goals to achieve for the team specially for the sale teams. Give employees time and peace of mind to complete the tasks in time with better solutions. Deadline should not be too tight and access to necessary resources must be supplied to each division. Satisfied and happy employees developed a pleasant environment in the company where it will directly affect the success of company. When employees work with less tension they treat others more friendly and kindly. (Mintz D ,2019).

3.9.Be an Example

Management should perform ethical behavior at first and be an example to the other levels employees. Without management being ethical its hard make the other co-workers to have ethical behavior because they can always point out unethical behaviors of up management. And without punishing um management first they can argue it’s unfair to take action only on them while management violate company policies with power of their positions. (Stanwick and D. Stanwick, 2009)

3.10.    Divide and Assign

Hand over the work based on skills of employees so the employee expert in selected area of work. So employee doesn’t make much mistakes on work and each team member complete their task to achieve common goal. For example, Employee 1 - Enter data into electronic sheets. Employee 2 - Create Database from Data Sheets. When each employee expert in separate sections they can work faster and increase productivity and save time and cost. (Thukral Arun, 2018)