1.1.Proper Training
Trained employees work as team is most beneficial to the company in
various ways. Each unit, each department each branch, from smallest team to
largest team of company must work in harmony to achieve a common goal.
Training
Manager has a great impact on company as he has to train new employees for the
task assigned. And building friendly environment for employees is a must.
Employees must be trained for the given task by supervisors and provide
necessary knowledge for the task. Video tutorials, practical sessions in the
fields guidelines, seminars, workshop must be held in the premises or outside
for training the employees.
1.2. Increase connectivity
between employees
Engage
employees to work as team and make connection with each employees. Training
session for developing communication skills must be offered for employee to
increase productivity of the company
Encouraging
team concept in company is really beneficial to the company and most successful
strategy to succeed in business. For the success of the company team work is
most required skill should be developed among employees and company must
educate employees via seminars workshop on team work. (Wormley
R, 2019)
1.3.Setting Practical
Targets
Employers give the impossible targets to achieve by
employees to get more profits. Even the employee tries best to get sales in
various ways.
For Example, Department head gives a business
executive to close 10 sale orders end of the day. To achieve that goal some BA
become tense and unhappy as it is a hard target to achieve. So the Business analyst tries get the sale
order in unethical way lying customers offering unrealistic profits and
rewards. Same time this will lead to damage company reputation because the
customer was cheated and doesn’t receive mentioned rewards. Next time customer
won’t buy products from the company neither recommends the company to his
colleagues. (Mintz D ,2019).
Employer suppose give tasks to employees who are
trained for the tasks and limit the tasks per day to affordable number for the
employee.
1.4.Reward Employees
Prepare a
system to reward employees on no of task completed per months. In this method
employees will work hard. Employees will be experts in their fields doing many
task as much as they can without wasting their valuable time. Also they will be
able learn more in their fields without wasting their valuable time. According
to reward system company can identify best employees of the year and promote
them. (Singer and Bak, 2017)
Employers
can give feedback to employees on their performance. Employees need to know
their performance on tasks to get promotions and specially for
self-satisfaction. When employee can see that company grade their work
performances they feel satisfy and happy that their month’s work has been noted
by someone.
1.5.Dedication
Without
dedication a company cannot succeed just by completing tasks. Each task need to
be completed with dedication. For a task to be success employee must give their
best. Committing to the assigned work and see the best solution for the problem
without seeking for personal gain from the situation is a good practice.
At the end
of the day employee can be happy about the completed tasks he has done with
dedication. This work ethic from a manager often inspire co-workers to work
hard. Positive attitude employees bring the company lots of luck and profits.
So even when hiring people human resource professionals must be interested very
positive people. They always know what action to be taken, always have a backup
plan, not discouraging from simple break down. (Stanwick and D. Stanwick, 2009)
Mangers must
train the staff for performing task effectively as possible. And encourage them
to complete given task in given timeline. Seminars and workshops should be held
to uplift the motivation of employees in the company and make them have a goal
to work for.
1.6.Set Realistic Goals
Tension
gives employees need to find the easiest and fastest way out. It can be an
unethical action. Employers must not give pressure by giving impossible goals
to achieve for the team specially for the sale teams. Give employees time and
peace of mind to complete the tasks in time with better solutions. Deadline
should not be too tight and access to necessary resources must be supplied to
each division. Satisfied and happy employees developed a pleasant environment
in the company where it will directly affect the success of company. When
employees work with less tension they treat others more friendly and kindly. (Mintz D ,2019).
1.7.Be an Example
Management
should perform ethical behavior at first and be an example to the other levels
employees. Without management being ethical its hard make the other co-workers
to have ethical behavior because they can always point out unethical behaviors
of up management. And without punishing um management first they can argue it’s
unfair to take action only on them while management violate company policies
with power of their positions.
(Stanwick and D. Stanwick, 2009)
1.8.Confidentiality
Data and Information inside the company must not be shared with outside
persons expose to public. Information of products and services must not sell to
any competitive company.
Employees always bound to a responsibility to keep company’s information
safe.
Information entrusted to an employee must be protected. Train employees
for keep faith in the company and always faithful to the company and always
speak up in the unethical situation.
Customers,
distributors and product information and non- public information such as trade
secrets, trademarks, patents, records, databases, employee medical information,
salary details, employee data, researches, business strategies should not be
disclosed to anyone or an outside entity.. Also If any information is leaked,
the assigned relevant employee must be held responsible for damage for the
company. Therefore, employees will always be alert of information they are
assigned to work with. Also the information should be kept from separate
divisions in position based level. (Mintz D ,2019).
1.9.Create a Code of Ethics
Document
Preparing
policies to follow by employee have best response to unethical actions. Those policies
must state clearly to employee what is allowed to do and what is not as an
employee of the company. Also the document should be included how to report
unethical actions to relevant divisions and details of penalties for broken
rules of policies. Employers demand to employees to follow the set of rules and
policies in the office environment. If an employee violates rules and
regulations and perform unethical behavior employers and human resource officer
have to take action as per the code of ethics. Considering the nature of
unethical actions employer can give warnings. For unethical actions which
damage company reputation, destroy company assets or loss company money by an
employee during the work are some of unethical actions that need to take actions
and punish according to the code of ethics. Firing an employee, charging fine
or sue the employees are some of them actions can be taken by employers for
critical violations of code of ethics and policies. (Mintz D ,2019).
1.10. Employee
Reporting
Encourage employee speak up and report unethical behavior in the company.
Resources show that reporting have increase 65%. Report to supervisor, Internal Audit, HR of
any suspected unethical behaviors, violations of code external legal &
regulatory requirements. 1 employee out of 5 employee face issues at the work.
To avoid consequence reporting should be safe and discreet. If possible
anonymous report system is can be developed to keep inside company and launch
necessary background checks and take action.
Get feedback
from employees to make policies and rules. They know better than anyone how the
system works. When employees suggest rules and regulation they know that they
have to follow them. While making plan each employee from different levels,
different division are having different experience which may be employer
doesn’t notice. So asking employee of their opinion of ethics to be followed by
every co-worker will make the document more successful.
1.11.
Divide and Assign
Hand over the work based on skills of employees so the employee expert in
selected area of work. So employee doesn’t make much mistakes on work and each
team member complete their task to achieve common goal. For example, Employee 1
- Enter data into electronic sheets. Employee 2 - Create Database from Data
Sheets. When each employee expert in separate sections they can work faster and
increase productivity and save time and cost. (Thukral
Arun, 2018)
3.3 . Understand Personal Traits
There are characteristics of people in the company.
so their daily routine and practices can conflict with the code of ethics.
For an example, a religion has a prayer time on
Friday and they can leave office and attend religious event. They are excused
for specific time period to follow their religious activities. But usual its
8-hour work hours for the company.
Also there are people who like to spend leisure
doing personal things during working hours. Even Managers use their powers to
spend time on private tasks. So it has become harder to inspire and advise the
staff members as they always see unethical behavior of Managers.
Most of Manager level employees doesn’t follow code
of ethics misusing their posts, so it’s harder to keep other staff in line. In
Companies most of the problem have rose due to unethical actions. To keep
employees in circle of ethics company has to educate from the manager level
employees. When Mangers and department headers becomes more professional,
morale of staff employees can be enhanced. Most of employees with power of
their position they blame for their own mistakes to other workers and demote
lower level workforce. So the employee loss faith on company. Unhappy employees
will directly affect the profits of the company. Unsatisfied employees work slow and doesn’t
provide value service per hour. So the company suffer the circumstance of
unethical behavior of managers. Training
should start from manager level so that they work on their jobs to supervises
people under them and providing necessary facilities need to be given from a
company.
Managers failed to
perform duties properly may make the company weak.
Conclusion
Human Resource Management
and Organization Ethics are important fields in global business environment.
This Subject introduces fundamentals of organizational behavior and management.
It includes team behavior, communication, leadership, individual behavior,
motivation, ethics, decision making, social responsibility, power and politics.
Educate people how an organization or a company should be managed explaining
fundamental organizational behavior and needed skills to operate a business and
other professions effectively. Educate employees how an ethical workforce can
be developed. Company, which will operate under good ethics soon
achieve success and strong customer base. By applying above solutions building
an ethical workforce will be much easier and faster. Challenges, Company have to face while applying new ethics on the employees must be
handled wisely. The employer must be smart enough to treat every employee same way
as per the code of ethics or else employees begun to point out the shortcoming
of management. Manger, Human Resource Professional, technician or cleaner in Company must follow this codes of ethics and employee have responsibility to take
action on misconduct the rules and policies with the help of legal authorities.
These rules and regulations exist only for keeping the relationship between
employer and employee. Code of conduct or ethics are developed to guide the
expected actions and behavior of employee. Through guidance of code of ethics,
employee behave ethically both in office environment or at home. Code of ethics
are not just rules and policies they are a guidance to spend time in productive
way for both employee and employer.
Above
solutions for unethical behavior will not only build an ethical workforce but
also strengthen the employee and employer relationship. By establishing ethical
workforce will mostly benefit the employee in many ways. Such as develop faith
between co-workers will reduce tension from work, supporting each other for
success without any personal agendas will help each employee go success ladder
together.
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